Office of the City Clerk / Todd Stermer


Welcome to the City Clerk’s Office

It is the mission of the Office of the City Clerk is to provide quality customer service and connect the public with the legislative process. The Office of the City Clerk strives to ensure that the City’s legislative processes are transparent by providing easy access to information. The Office of the City Clerk is often the first department member of the public contact when seeking general information regarding the city.  Through efficient use of city resources, we can ensure the preservation of the City of Fresno’s legislative history.

Key Functions of the City Clerk

  • Elections Official
    As the Elections Official, the City Clerk assists city council candidates in meeting their legal responsibilities before, during, and after an election.
  • Legislative Services -City Council Meetings and Agenda

    As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for the City Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices that have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibilities of recording the decisions which constitute the building blocks of our city.
  • Governance and Compliance

    The City Clerk serves as the local Compliance Officer for Federal, State, and Local Statutes to include the Political Reform Act, Brown Act, Public Records Act. The City Clerk also serves as the filing officer for the Fair Political Practices Commission to include Conflict of Interests, Campaign Disclosures, and Ethics training requirements (AB1234).
  • Administration of Board, Commission, and Committee

    The City Council has established a number of boards, commissions, and committees to review City programs, projects, and community issues. Members of the community are appointed to serve on these boards to provide greater community participation and public input in the determination of City policies. The City Clerk administers the recruitment, appointment, and onboarding of the boards, commissions, and committees.
  • Codify and Maintain the City of Fresno Municipal Code (FMC)

    The City of Fresno Municipal Code (FMC) is a compilation of the City’s Ordinances, which are local laws adopted by the City Council. An Ordinance is the most binding form of action taken by the City Council. The City Clerk ensures proper codification of the adopted Ordinances into the Municipal Code.
  • Custodian of Records/Administration of the Records Management Program

    As a Records Manager, the City Clerk oversees the legislative process of preserving and protecting the public record. By statute, the City Clerk is required to maintain the index of Minutes, Ordinances, and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.
  • Services

    The office of the City Clerk provides a range of internal and external services as part of the daily operations. Other services include:
    • Administer oaths of office
    • Custodian of the City of Fresno seal
    • Accepts service for claims, lawsuits, and subpoenas relating to the City of Fresno businesses.
    • Graphics & Reproduction Services (Central Printing)

Key Staff

City Clerk Staff and Production Team

Services and Fees

City Clerk services and fees

Council Policy Manual

Finance, Personal manuals and more

Residency Act

Annual Residency Act Verification

Public Records Portal

Submit a Request for City Records

City Wide Records

City Wide Records Retention Schedule