Contract Application

All Questions Must Be Answered

Contracted Law Enforcement Regulations

1. Officers perform law enforcement functions only and respond to direction by the Fresno Police Department (hereafter known as the Department).
2. Officers charge a four hour minimum. Any time in excess of four hours is charged for each additional half hour or portion thereof.
3. The Department requires at least a 48 hour advance notification in order to cancel a contracted job. When the required notice is not given, the Applicant shall be responsible for paying the Department the required minimum for each officer.
4. Department staff will deal with one person as a primary contact. One alternate may be selected.
5. The department requires the Applicant to maintain records related to contracted law enforcement services.
6. Questions should be communicated to the Contracted Law Enforcement Coordinator.
7. Any requested schedule changes shall be coordinated through the Contracted Law Enforcement Coordinator as soon as possible and may not be honored.
8. The Department may, at its discretion, cancel any or all contracted law enforcement services at any time due to unavailability of officers or emergencies. Contracted officers may, at their own discretion, terminate their contractual obligations to return to regular department duties in the event of an emergency or incident related to their capacity as law enforcement officers. It is understood by the parties that the Department and its police officers do not owe a greater level of police services or protection under this Contract than is owed to the public generally.
9. The Applicant shall pay all invoices within 45 days of the completion of the event. Any overdue amount is subject to a 25% collection agency fee, and may result in the denial of future requests for contract law enforcement services.
10. The Applicant is responsible for costs associated with an officer having to work in excess of the contracted time as a result of activities related to the Contract.
11. The Department requires a minimum number of officers per number of attendees at the event. This figure is approximately one officer per two hundred people, and one supervisor per five officers. These numbers are general guidelines. The Department will take other factors into consideration. The Department will make the determination of how many officers will be required if the Contract is accepted. This is not a negotiable figure. In addition, if the Department receives information that greater numbers of people are expected than was first anticipated, additions will be made in the number of officers assigned, subject to Paragraph number 8, as above. Assignment of officers is in the sole discretion of the Department and subject to availability.
12. City of Fresno shall indemnify, hold harmless and defend Applicant and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by Applicant, City of Fresno or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the negligent or intentional acts or omissions, or willful misconduct of City of Fresno or any of its officers, officials, employees, agents or volunteers in the performance of the Contract; provided nothing herein shall constitute a waiver by City of Fresno of governmental immunities including California Government Code section 810 et seq. Applicant shall indemnify, hold harmless and defend City of Fresno and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City of Fresno, Applicant or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly from the negligent or intentional acts or omissions, or willful misconduct of Applicant or any of its officers, officials, employees, agents or volunteers in the performance of the Contract; provided nothing herein shall constitute a waiver by Applicant of governmental immunities including California Government Code section 810 et seq. In the event of concurrent negligence on the part of Applicant or any of its officers, officials, employees, agents or volunteers, and City of Fresno or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law or equity for such losses, fines, penalties, forfeitures, costs and damages shall be apportioned under the State of California’s theory of comparative negligence as presently established or as may be modified hereafter. This section shall survive termination or expiration of the Contract.
13. It is understood and agreed that the City of Fresno and Applicant maintain insurance policies or self-insurance programs to fund their respective liabilities. The parties agree that such respective programs or policy coverage for Workers’ Compensation shall contain a waiver of subrogation as to the other party and each of its officers, officials, agents, employees and volunteers. Evidence of Insurance, e.g., Certificates of Insurance or other similar documentation, shall not be required of either party under the Contract.
14. This Contract represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either written or oral.

Payment Information

Our current rates are $75.64 per officer, per hour and $91.16 per sergeant, per hour. There is a $42.00 flat fee for each patrol vehicle, with an additional 1/2 hour charge of officer time to account for the transport of the vehicle to and from the substation. This equates to a rate of $51.31 per patrol vehicle for each day of the event. These rates are subject to change at any time.

The FPD Business Office must be in receipt of your payment 22 calendar days prior to the date of the event unless otherwise approved in advance by the CLES Coordinator. Payments may be made by cash, check, or credit card or mailed to the following address. If you wish to pay by credit card, please call (559) 621-2057. There is an additional 2.32% proecessing fee to pay by credit card.

All checks can be made payable to City of Fresno, Police Dept.
Fresno Police Department Business Office – CLES
P.O. Box 1271
Fresno, CA 93715-1271

If you wish to pay by cash or in person, please call the following phone numbers ahead of time to schedule an appointment (559) 621-2052 or (559) 621-2057; as the Business Office is in a secured facility. If the first two phone numbers are UNAVAILABLE, please call  (559) 621-2050.

The Business Office is located:
2326 Fresno Street, 2nd Floor Fresno, CA 93721 If paying by check, please include a copy of the signed contract with payment and write the contract number on your check.

[email protected]
Fresno Police Department
Contract Services

Message Line: (559) 621-2359
Office Line: (559) 621-5063