Frequently Asked Questions

How do I register as a potential vendor with the City of Fresno?

The instructions for registering can be found by clicking on “Planet Bids Registration Instructions” under the Resource Links http://www.fresno.gov/generalservices/purchasing

Once registered, you will receive automated email notifications from Planet Bids notifying you of bidding opportunities.

How do I find current bidding opportunities?

Bid opportunities are posted on the City’s Planet Bids website: https://pbsystem.planetbids.com/portal/14769/portal-home

How do I submit a bid or proposal?

While some procurements allow for paper submissions, most require electronic submittal via the City’s Planet Bids website. Detailed submission requirements are contained within bid specifications and RFP/RFQ packets. Additionally, a guide to placing bid electronically can be found by clicking on “Guide To Placing Bids Electronically” under the Resource Links at http://www.fresno.gov/generalservices/purchasing

What should I expect at the pre-bid/pre-proposal meeting?

The pre-bid meeting is used to discuss specifications for a specific bid/proposal, and it allows for potential bidders to ask questions in order to seek clarification. Not all bids have a pre-bid meeting and attendance is not mandatory unless specified.

How are bids awarded?

Bids are awarded to the lowest responsive and responsible bidder who meets all requirements and specifications of the bid.

How are Requests for Proposals/Qualifications awarded?

RFP/RFQs are awarded to the proposer who provides the best value to the City. Specific criteria for evaluating proposals are included in the RFP/RFQ documents.

When will a bid or RFP/RFQ be awarded?

For bids and RFP/RFQs requiring Council award, a Staff Determination with an expected Council date is posted on the City’s website at least five working days prior to the anticipated Council date. The Staff Determination is located under the Resource Links at http://www.fresno.gov/generalservices/purchasing and is titled “Anticipated Formal Bid Award”.

How does the City handle payments to vendors?

The City offers vendors the option of receiving payments electronically rather than by check. This allows for a timely receipt of payments and provides the vendor with the ability to better manage their accounts receivables. You may obtain information and ACH forms by contacting the department being provided the goods or services.

Who can I contact for more information or assistance?

The City’s Purchasing Division can be contacted by:

Email: [email protected]
Phone: 559-621-1332

Or by visiting in person at: 2101 G Street, Building A Fresno, CA 93706